Notice of AGM 2024

We’re pleased to formally invite you all to our 2024 Annual General Meeting (AGM) which will take place on Tuesday 29 October, 4pm-6pm at Bookham Barn Hall, 55 Church Road, Great Bookham, KT23 3PQ.

The AGM will be followed by taster wellbeing activities and a light buffet so we can meet and talk to each other in a relaxed way.

Become a Member of MFT and vote at the AGM

We would like to encourage you to come along and also sign up to become a Member of MFT so you can vote and have a say about the future of our charity. Attending the AGM is a great opportunity to find out about how we run the charity, learn about some aspects of our work and meet our staff, CEO, Trustees and Patron!

To find out more about the roles and responsibilities of being a Member, please read our AGM page and download our Membership Rules.

If you are not able to attend the AGM in person, you can still register as a Member of MFT and vote by proxy (postal vote) – more information about proxy voting is available on our AGM page.

Registration

You can register as a Member or to attend our AGM by filling in our AGM Online Registration Form or by contacting us at communications@maryfrancestrust.org.uk or on 01372 375400 or 07929 024722 (SMS service) by Tuesday 22 October. Please do let us know if you have any dietary requirements.

We look forward to seeing you on 29 October!

Kind regards,
The Mary Frances Trust Team

Frequently Asked Questions

What’s on the AGM agenda this year?
At this year’s AGM, you’ll be able to:

• vote to approve our finances and elect our Trustees (if you have signed up as a Member)
• hear about our 2023/2024 financial results
• listen to highlights from our services and ask questions
• learn more about our 30-year legacy and our founders, Mary and Frances.

At the end of the AGM, you’ll also be able to take part in taster wellbeing activities and enjoy a light buffet where you we can meet meet and talk to our staff, CEO, Trustees and Patron in a relaxed way.

A more detailed agenda will be available nearer the time to people who have registered to attend.

What will the Members of MFT be voting on this year?
People who have registered to become Members of MFT will be able to vote on the following at the AGM:

• approval of the minutes from the 2023 AGM
• approval of our draft 2023-2024 Annual Report and Accounts
• appointment process for our financial auditors for the 2024-2025 financial year
• re-election of  Trustees

Early October, we will send out the following documents to anyone who has signed up to become a Member of MFT by 26 September:

• a copy of the 2023 AGM minutes
• a draft copy of our 2023-2024 Annual Report and Accounts
• a summary infographic of our 2023-2024 Annual Report
• profiles of our Trustees standing up for re-lection
• a proxy form to those who won’t be able to attend the AGM in person so they can still vote by post.

People who register as Members of MFT after 26 September will also receive these documents when they register but with the understanding that they will have less time than is legally required to get familiar with what they will be voting on.

How can I travel to Bookham Barn Hall?
The easiest way to travel to Bookham Barn Hall is by car. The full address is: The Barn Hall, Church Road, Bookham, KT23 3PQ.

You can also travel to Bookham Barn Hall by bus from Epsom and Leatherhead, and by train from London or Guildford. For more information, download our Transport Information Sheet.

Please note that expenses claim forms will be available at the AGM, if you would like to claim back train or bus costs. You will need to complete the form at home and return to us with your receipt.

Can I park at Bookham Barn Hall?

Yes, there is a carpark at Bookham Barn Hall with places allocated on a first come, first served basis. There are two alternative carparks nearby if the carpark becomes full. For more information about parking, please download our Transport Information Sheet.

Please note that expenses claim forms will be available at the AGM, if you would like to claim back parking costs. You will need to complete the form at home and return to us with your receipt.

Is there a dress code to attend the AGM?
There is no dress code for our AGM. You are welcome to wear anything you would like. However, as part of the wellbeing activities at the end of the AGM, there will be the chance to try out Qigong. If you would like to join in with this activity, it is preferable to wear loose clothes and flat shoes on the day.

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