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Our Annual General Meeting
Mary Frances Trust is made up of a Board of Trustees, paid staff, volunteers - and most importantly, the people we support.
We are a Membership organisation which means we have structured our organisation so that it is our Members who elect the Board of Trustees, who then take responsibility for the strategic development of the charity.
As a Registered Charity and a Company Limited by Guarantee, it is a legal requirement that we hold an Annual General Meeting (AGM) every year so our Members and other interested stakeholders can find out more about the organisation’s financial statement from the preceding year, presented as part of our Annual Report and Accounts (ARA), as well as hear about our services and various projects we’ve been working on. It is during the AGM that our Members elect our Trustees, vote to approve our financial accounts and any other resolutions that we may present them with.
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When is the next AGM?
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Our 2024 AGM took place on Tuesday 29 October 2024 at Bookham Barn Hall. Our next AGM will be held in the autumn of 2025.
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What is a Member?
As part of our AGM process, we have to draw up a register of Members of Mary Frances Trust.
Members are people who register as such before our AGM or anytime during the year.
Registered Members are invited to vote on the Annual Report and Accounts of the previous financial year and any resolutions posed at the AGM, and throughout the following year. Most importantly it is the registered Members of Mary Frances Trust who appoint the Board of Trustees. Each year at least one third of the Board will step down for re-election.
Please note it is possible to attend the AGM without becoming a Member. You’re welcome to come along to find out more about our charity but you won’t be able to take part in the voting which is for Members only.
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Members' Roles and Responsibilities
What you can expect from us and what we expect from you
By becoming a Member of MFT, you will receive:
- An invite to our Annual General Meeting (AGM)
- Our newsletters
- Invites to events/forums
- Information about Co-Production at MFT and the work of our Advisory Group
- Information about joining our Advisory Group.
By becoming a Member of MFT, we expect you to:
- Sign up for Membership of MFT annually
- Vote at our Annual General Meeting to oversee our accounts and approve our Trustees (either by voting in person at the AGM or by proxy).
- Support us when we want to hear from you about developments throughout the year
- Spread the word about our services and becoming an ambassador of MFT.
For an informal chat to find out more, please give us a call on 01372 375 400 or email info@maryfrancestrust.org.uk.
To a full list of roles and responsibilities, please read our Membership Rules below.
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How do I become a Member?
We would love you to become a Member of Mary Frances Trust if:
- Have experience of emotional or mental health issues either now or in the past
- Or are caring for someone with emotional or mental health issues
- And live in the UK
Please note that you DO NOT have to have used our services before. Clients and volunteers are not automatically made Members, you need to register as a Member of MFT.
To register your interest in becoming a Member of MFT, please contact us at info@maryfrancestrust.org.uk or call 01372 375 400.
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Proxy vote
If you’ve registered to become a Member of Mary Frances Trust but cannot attend the AGM, you can request a proxy form by contacting our Communications Team at communications@maryfrancestrust.org.uk or on 01372 375400 or 07929 024722 (SMS service).
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